How to Write an Absence Note for School? [Note Samples] (2024)

An absence note for school is a written explanation from a parent or guardian to a child’s school explaining why the child was absent from the class. The note should include the child’s full name, the dates of the absence, and the reason for the absence. The note should be signed by the parent or guardian.

How to Write an Absence Note for School?

If your child is absent from school, you will need to write an absence note. This can be done by either hand-writing a note or completing a school-provided form. Be sure to include the following information in your note:

• Your child’s full name & grade
• The date of the absence
• The reason for the absence
• Your signature

School Excuses for Absence Notes

If your child has been absent from school, you may be asked to provide a note explaining the absence. Here are some common school excuses for absence notes:

1. Illness: This is probably the most common excuse for absence, and schools usually accept it. If your child has a fever, diarrhea, or vomiting, it is best to keep them at home. If your child is too sick to attend school, a note from a doctor or nurse may be required.
2. Doctor Appointment:If your child has a routine or emergency doctor appointment, you may need to provide a note from the doctor or dentist to excuse your child’s absence from school.
3. Family Emergency: If there is a death or serious illness in the family or another family event, your teacher will understand. A note from a parent or guardian explaining the situation may be required.
4. Field Trip: If your child has a planned vacation or field trip, you can write a note excusing them from school. Be sure to include the travel dates, where your child will be going, and why they will be absent.
5. Suspension: If your child is suspended from school, a note from a parent or guardian may be required.

Absence Note for School Format

Date: [DD/MM/YYYY]

Dear Mrs. / Mr. /Ms. [Name of Teacher],

Please excuse my son/daughter, _____________, for being absent from school on____________. He/she was _____________.

Thank you for your understanding.

Sincerely,
[Your name]
[Signature]
(Relationship to the Child)

Absence Note for School Sample

Absence Note for School Due to Fever

Date: 20/10/2022

Dear Mrs. / Mr. /Ms. Cally,

My child was absent from school on 19/10/2022 due to illness. The doctor has diagnosed the illness as Cold Fever and has advised that my child remains at home for 3 days to recover. I have attached a copy of the doctor’s note for your reference.

I would appreciate it if you could please excuse my child’s absence and allow them to make up any missed work.

Thank you for your understanding.

Sincerely,
Evan
(Father)

Absence Note for School Due to a Family Emergency

Date: 12/11/2020

Dear Mrs. / Mr. /Ms. Sheya,

I regret to inform you that my child, John / Jane, will not be able to attend school today, 12/11/2020, due to a family emergency.

I appreciate your understanding and hope that my child will be able to make up the work missed.

Sincerely,
Evan
(Father)

Absence Note for School Due to Field Trip

Date: 12/11/2020

Dear Mrs. / Mr. /Ms. Sheya,

Our daughter, Jane, will be absent from school on 13/11/2020 due to a field trip. We would appreciate it if you could send her the homework for that day so she can complete it while she’s away.

Thank you for your time and consideration.

Sincerely,
Elveen
(Mother)

Doctors Note for School Absence

Date: 12/10/2022

To,

The Sky Height School,

California, United Stae

This is a request to excuse Jhon Smith of 3rd grade from school on 27th December 2022. Jhon has been under my care for the past week and is only now recovering from a severe case of the flu. While I am confident that Jhon will be back to his usual self in a few days, I feel it is best for him to remain at home for now to avoid further illness.

I hope you understand this request and excuse Jhon from school on the 27th. If you have any further questions, please do not hesitate to contact me at 123-456-7890.

Sincerely,
Dr. John Doe (HealthCare Hospital)
123 Road, California, United States
Parent Name: Evan Jhonson

Tips for Writing an Absence Note for School

Here are some tips on how to write an absence note for school:

• Be sure to include the date of the absence, as well as the child’s name and grade level.
• If the absence is for a doctor’s appointment, you may need to provide a note from the doctor.
• If the absence is for a family emergency, please explain the situation as best you can.
• If the absence is for another reason, explain the reason in detail.
• Be as specific as possible when explaining the reason for the absence.

By following these tips, you can help ensure that your child’s absence is properly documented and that their absences are excused.

FAQs: Absence Note for School

1. What to Write in an Absent Note for School?

If your child is absent from school, you’ll need to send in a note explaining the absence. The note should include:

• The child’s full name.
• Grade level.
• The dates of the absence.
• The reason for the absence.
• Your signature.

If your child has a medical condition that caused the absence, you may need to provide a doctor’s note.

2. How to Send an Absent Note for School?

If your child is absent from school, you will need to send a note to the school explaining the absence. The note should be written on the day of the absence and include the child’s full name, the date of the absence, the reason for the absence, and your signature.

You can either hand the note to the child’s teacher or send it to the school office. If you are sending the note via email, you should cc the child’s teacher.

3. Are Doctors’ Notes Excused Absences for School?

Yes, doctors’ notes are excused absences for school. If a student is absent from school due to a medical reason, their doctor can provide a note excusing the absence. This note can be submitted to the school, and the absence will be considered excused.